Rules

The purpose of this document is to outline the rules and expectations for all Members and their Guests while at the Llano Deer Lease. Treat the lease and other Members and Guests with respect and courtesy at all times. Failure to abide by these simple guidelines will place your membership in danger of termination.

BEFORE GOING TO THE LEASE – always login to the Llano website and put your trip and number of guests on the online community calendar.

Ø If you fail to check the calendar and arrive to find the camp full – do not call Bill to complain.

Ø If you arrive and find that other people are not adding their trips to the calendar – please call Bill and tell him which member was in violation of this simple rule.

Ø Abiding by this procedure will make everyone’s trip as pleasant and trouble free as possible and will avoid too many people being on the Lease at one time.

Table of Contents:

Dues, fees, and bill payment
Sign-in policy
Guest policy
While at the lease
Blinds
Hunting
Leaving the lease

1. DUES, FEES, AND BILL PAYMENT

The annual lease payment will be billed in two parts – one in the spring and the other in the fall. Per agreement with the Donop Family, the cost per year per member will increase each year by $50. The pot fee will increase from time to time as ongoing operating expenses require.

All guest pot fees will be charged at the end of the hunting season.

Any members not paying within 30 days of the billing date will be assessed a $100 late fee. Short checks will be returned. A member will have a 10 day grace period to return a full payment check.

2. SIGN IN AT MAILBOX

All members and their guests are required to sign in and sign out at the mailbox when entering the lease. This is required no matter the length of your stay. This is a critical safety issue and failure to comply will not be tolerated by the Donop Family or Tom Ratliff. If you are found on the lease and have not signed in, Tom will escort you from the property.

If you have a guest, the fee to the Donop Family is due in the mailbox upon entrance. Put the name of the member and the guest on an envelope and place it in the mailbox.

The Guest pot fee will be assessed after hunting season and will be sent to you.

3. GUEST POLICY

Lease Member is any one of the current members of the Lease

Family Guests are fathers, sons, grandsons, sons-in-law, brothers, and brothers-in-law of current Lease Members

Guests are anyone else accompanying a Lease Member on the premises

Business Guests are Guests brought specifically for a business hunt. See below for specifics.

Non-hunting Guests are those Guests that come on the lease during hunting season that do not bring a gun or intend to hunt. See below for specifics.

Ø No Guest of any kind is allowed on the Lease premises unless accompanied by a Lease Member.

Ø No Family Guest or Guest is allowed to bring other Guests at any time including non-hunting season.

Ø All Guests must sign the legal release immediately upon entering the cabin. Failure to do so will result in a $100 fine for each violation.

o Lease Members are wholly responsible for all actions of their Guests. The Donop Family shall have no liability or responsibility for, nor shall any other Lease Member have any liability or responsibility for, damages to another Lease Member or his Guest. Hunting is an inherently dangerous activity and all Lease Members shall take all precautionary measures for their own safety and for their Guests safety! In this regard, all Lease Members indemnify and hold harmless the Donop Family, their agents, servants and employees, and all other Lease Members from any loss or damage that they or their Guests incur while on the Lease. All guests must sign a release!

Ø Guests that hunt are also required by State Law to sign the Game Warden register in the cabin. Failure to do so will result in a $100 fine for each violation.

Ø All Guest fees to the Donop Family are to be left in the mailbox at sign in. No exceptions!

Ø Business Guests can only be brought on weekdays during hunting season. Please call Bill Roberts to arrange and put the dates on the public calendar. Rule currently suspended – NO business guests.

Ø Non-hunting guests can only be brought on the lease in the following manner:

1. Persons that are only “passing through” and visit the lease during the day.

2. During doe-only season, non-hunting guests are allowed to stay overnight on a space available basis, subject to paying the fee outlined below.

WHEN AND HOW MANY GUESTS CAN YOU BRING ?		Member can bring max of:
From	To	Family Guest	Guest	Business Guest
End of Doe Season	1^st week November	Any	Any	Any
1^st week November	Pre-Thanksgiving week	NONE	NONE	NONE
Thanksgiving Week	November 30^th	2	NONE	NONE
December 1^st	End of Doe Season	2	NONE	NONE

GUEST FEES	Cost for all Guests including children over 10 who hunt	Bag Limit
Doe (Gun or Bow)	$100 Donop $50 Pot	1 per fee
Buck (Gun or Bow)	$1,000 Donop $500 Pot	1 per fee
Dove, Quail, Turkey	$25	Legal bag limit
Offseason	$0	N/A
Non-hunting guests (space available only during doe-only season)	$50 Pot	N/A
Note: fees are due for the right to hunt and are not based on the success of the hunt

Special Note: Lease Members are allowed to shoot two bucks. You may allow your bucks to be taken by a Family Guest, but you and your Family Guests cannot shoot more than two bucks in total without paying the appropriate guest fee above. Example: if you shoot two bucks and your son shoots a buck, you owe $1,500.

4. WHILE AT THE LEASE (A.K.A. The Good Neighbor Policy)

Above all else – treat the lease, the other members and guests, and the equipment with respect and courtesy.

Each time you leave the lease, leave it cleaner than you found it.

Please report any issues to Bill Roberts so they may be taken care of in a timely manner.

Ø ALCOHOL

Any member who is drinking alcohol and deemed to be intoxicated will not be allowed to drive either a lease-owned vehicle or his personal vehicle or to hunt. When drinking begins, driving and hunting are over. Everyone’s safety should be of utmost concern to all members. Violation of this rule will mean immediate termination of that member’s place on the lease.

EACH MEMBER IS RESPONSIBLE FOR ENFORCING THIS POLICY!

Ø GARBAGE

· Always keep plastic garbage bags in the garbage cans!

· Always pitch in and keep the cabin and campsite clean!

· Always dispose of the garbage!

· There are two types of garbage containers. Please make sure to keep the garbage sorted into the proper container:

1. Burnable

2. Everything else

· Dispose of the garbage only in one of the following ways:

1. Burn the burnable garbage. Take all other garbage with you off the lease

2. Remove all garbage from the lease if there is a burn ban.

Ø OTHER

· Loaded guns are never allowed inside the cabin. Always unload your guns before returning to the campsite.

· Drive only on established roads. Don't drive across pastures.

· Please control dogs and children of all ages. Be considerate of other members.

· Never shoot the trees or place targets on the trees to practice shooting. We have two permanent targets to use when you want to practice or to sight in your rifle or pistol.

· Never throw anything in the dump except animal carcasses.

5. BLINDS

Always hunt from blinds when there is a full camp (5 or more hunters). If there is not a full camp, make arrangements with the persons hunting with you to hunt in a pasture where no one else is hunting if you want to walk or drive hunt. This is for everyone’s safety and should be strictly enforced.

All of us need to be extremely careful when hunting! We are solely responsible for our own actions and also for those of our Guests! Make certain that all of your Guests over the age of eighteen sign our Guest Liability Release Form. Failure of your guests to sign the form will result in a $100 fine.

Ø BLIND SELECTION

Blind selection is on a seniority basis. However, each man can have one or more designated personal blinds.

Ø LOCKED BLINDS

Any Member who locks his blind will forfeit all his rights and/or his Guests rights to hunt any other blind on the lease, with or without permission from its owner. A locked blind owner cannot have it both ways, i.e. “... another hunter cannot hunt my blind but I have the right to hunt his.” Violation of the rule will mean immediate termination of that member’s place on the lease.

6. HUNTING

Ø BUCKS

Don't shoot a buck unless you intend to mount it or are taking a cull buck off the Lease. It is our responsibility to the Lease to take cull bucks off when we see them. If you don’t want to shoot the cull buck, ask another Member or a Guest to hunt the blind you saw it from and shoot it. There is no additional charge for guests who shoot cull bucks – the regular hunting fee will apply. Cull bucks are inferior full grown deer that have a visible abnormality with their antlers including full grown spikes. Small bucks ARE NOT cull bucks.

We should be shooting two does for each buck to maintain our current buck/doe ratio. If you want to shoot trophy bucks in the future shoot only does, trophy bucks and cull bucks now. Don’t shoot bucks before they fully mature! Your chances to shoot a trophy buck will get better each year if we will just follow our program.

IMPORTANT NOTE: Each Member is allowed to shoot two bucks. You may allow your Family Guests to shoot your two bucks, but you (and your Family Guests) cannot shoot more than two bucks in total without paying the additional fees owed to the Donop Family.

Ø TAGGING DEER AND TURKEY

Always tag your deer and turkey in the field immediately when shot. This is State Law.

Ø ALWAYS CLEAN YOUR ANIMALS

Always clean every deer, turkey and pig you kill on the Lease. State Law requires that the deer and turkey be cleaned. The Donop family requires that the pigs be cleaned.

Note! You must take at least the backstraps, shoulders and hams from the animals when you clean them. This is a State Law requirement.

7. WHEN LEAVING THE LEASE

1. Clean the campsite

2. Clean the campsite

3. Clean the campsite

4. Turn off and unplug all electrical appliances but the refrigerator. This will prevent fires and from ruining the appliances if the cabin is struck by lightning. Make sure to include:

a. Hot water heater in closet in bathroom

b. Butane bottle on back porch

c. Central Heat and Air in hall

5. Take out all trash as provided above. Leave all unwanted perishables in the refrigerator.

6. Extinguish all fires

7. Close all windows and doors

8. Place all Lease vehicles in the garage in their proper places and leave the keys in the vehicle. Make sure the ignition is turned off to prevent the battery from running down.

LEASE MEMBERS HAVING A DISPUTE WITH THE DONOP FAMILY OR THEIR AGENTS WILL IMMEDIATELY TERMINATE THEIR PLACE ON THE LEASE. FAILURE TO DO SO JEOPARDIZES THE OTHER LEASE MEMBERS.

REMEMBER – THE DONOP FAMILY AND THEIR AGENTS HAVE NO RESPONSIBILITY FOR ACTIONS BY A LEASE MEMBER OR GUESTS.

HAVE FUN WHEN YOU ARE ON THE LEASE - BUT USE YOUR HEADS, BE CAREFUL AND REMEMBER THAT OTHER LEASE MEMBERS WILL BE FOLLOWING YOU THERE AT A LATER DATE! ALWAYS REPORT A PROBLEM TO BILL AND HOPEFULLY IT WILL BE SOLVED BEFORE THE NEXT LEASE MEMBER GETS TO THE LEASE! ALSO, LEAVE THE LEASE IN AS GOOD OR BETTER CONDITION AS IT WAS IN WHEN YOU ARRIVED!